A memorandum (term from Latin, which in Spanish admits the expression ‘memorandum’) is a written that generally circulates in the field of offices and other work contexts, Through which something is reported or some specific instruction is given to the members of the organization.
Although it could be any form of communication or message, the question of its formal structure gives the memorandum great utility, because the message is clear and because its publication is recorded, which establishes the sending of this communication.
The memorandum is, within the human resources documents of companies, one of the least formal, since it has a merely internal vocation, but not for that reason it is not unimportant, on the contrary, it constitutes something that must be remembered, and it is very important that the receiver takes a notion of what is being said at that moment.
Although a memorandum presents arelatively informal character, usually has a structure organized as follows:
- a letterhead that identifies the company or organization,
- the name of the document,
- a number,
- the date,
- the heading,
- the text,
- a farewell and,
- the sender.
Eventually they may also appear different annexes and copies, and the firm Y hierarchical position of the sender, for the record your responsibility.
The memorandum It can also be signed between different companies or organizations, even between countries, and is now called a 'memorandum of understanding', which in practice is like an agreement. Its signature is the explicit will of the parties to carry out certain actions that will lead, for example, to the signing of a commercial contract, which for some reason cannot be put into practice at the time the memorandum is signed. .
Is a declaration of wills or intentions, with greater ethical value than binding legal effect for the parties. The memorandum of understanding can also be signed by public companies, even by countries in pursuit of meeting diplomatic objectives.
Here are the memo examples (some have been shortened)
1) Quito, January 19, 2009
MINEUR S.A. Avenida Los Frutales No. 130
Quito, Ecuador
To: Luis Fabián Díaz, Operator
From: Ing. Mario Cesar Vallejos
Subject: Serious disciplinary offense
You are hereby informed that you will be penalized for events that occur between you and a co-worker during business hours. He is summoned to the office of the Chief of Human Resources to make his discharge.
Sincerely,
Ing. Mario Cesar Trinidad, Plant Supervisor
2) México D. F., October 13, 1995, ALCALANA S.A., Paseo de la Fortuna 205, Iztapalapa, México, D. F. C. P. 09010, Memorandum - To: Claudio Ledesma, Head of Human Resources, From: Damián Leyes, Subject: End of the year meeting.
The working group of this company will hold its annual meeting on December 15, 1995. This session will consist of the debate about the ideas that will allow the improvement of the service offered by our organization. Your assistance as well as that of each member of the group is imperative.
Kind regards to you Damián Leyes, General Manager
3) Igesar Corporation
Memorandum No. 001
Lima November 26, 2012
To: Mr. Sergio Ortiz - Maintenance Area, Subject: Tardiness
You are hereby informed that on November 25 of this year you have incurred a fault by arriving late to this company. I remind you that the time to enter your work area is 11:00 AM and you have a maximum tolerance of 10 minutes. As this is the first time you have committed this offense, this memorandum will be restricted to a wake-up call. If this fault is repeated, the company will take the corresponding actions.
Sincerely
Martin Ramírez Galván, Plant Supervisor
4) ARTICLE 1 - The "Memorandum of Understanding between the Government of the Argentine Republic and the Government of the Islamic Republic of Iran on the issues related to the terrorist attack on the AMIA headquarters in Buenos Aires on July 18, 1994" is approved, It consists of nine (9) articles whose authenticated photocopy in Farsi languages, Spanish and English, is part of this law.
5) Memorandum of Understanding between Petróleos de Venezuela, S.A. and Petroperú: […] Hereinafter PDVSA and PETROPERU, may be referred to jointly as "The Parties", and individually as "The Party", agree to enter into this Memorandum of Understanding (also referred to interchangeably hereinafter as the “Memorandum”), in accordance with the following clauses: […].
6) The purpose of this Memorandum of Understanding is to join efforts to design, develop and implement joint actions in Colombia, in (specific issue) and to support the productive initiatives of Colombians with the SENA guidelines, contributing to the reduction of poverty, through the development of activities and projects that allow economic and social growth in Colombia.
7) M E M O R A N D O DP. PJ. No. 07
| For the knowledge of the Directors, Personnel and Delegates of the DPPJ.- | Produced by: Dr. Pedro E. Trotta Provincial Director
|
| La Plata, April 14, 2009.- |
PURPOSE: INSTRUCTION FOR THE ACTION OF THE DPPJ FOR RE-PATRONATION.- THIS PRESENT REPLACES MEMORANDUM DPPJ No. 0035 of December 2, 2008.-
Considering the expiration of the period decreed for the re-registration of commercial companies and civil associations (Provision no.- 70/08), and the provisions of Resolution no. 08/15 of the Ministry of Justice and Provision no. 5/08; as well as the instructions that were provided by memorandum no. 035 of December 2, 2008, and having elapsed since the issuance of the latter, sufficient time for the companies to adapt their presentations, as well as to contemplate special situations; the present is issued so that the procedures are adapted to the following instructions:
8) MEMORANDUM DPT - 005
Barranquilla, August 8, 2012
TO: Miss Mirlis, Martínez,
FROM: Department of Continuing Education
Subject: Seminar
In response to your request, we inform you that the Customer Service seminar, in which you are interested, begins on August 12 and ends on August 15, continuously from 9:00 am to 3:00 pm, its cost is $ 80,000 and includes refreshments and memories of it.
Sincerely,
Continuing Education Department
9) MEMORANDUM 06-19-2014. District Finance Secretary Date: June 19, 2014 To: Miriam Güiza Patiño, Head of Liquidation Office; William Bohórquez Sandoval, Head of the Inspection Office, Subdirectorate of Production and Consumption Taxes. From: Tax Legal Deputy Director Reference: Your query filed with No. 2013IE31361 dated 11-29-2013. Territoriality of the Industry and Commerce Tax, in the exercise of commercial activity in other jurisdictions. In accordance with literals b and c of article 30 of District Decree No. 545 of December 29, 2006, this Subdirectorate is responsible for the general and abstract interpretation of district tax regulations, maintaining the doctrinal unity of the District Tax Office of Bogotá - DIB-. Say hello Atte. Miguel Gómez, Auditor.
10) MEMORANDUM TO: Dra. Patricia Rivera Rodríguez Undersecretary of Corporate Management From: Dr. Ernesto Cadena Rojas Director of Legal Affairs Date: January 14, 2009 SUBJECT: Response to request for review and approval of the draft resolution by which resolution 498 of the December 9, 2009. Respected Doctor: The Legal Affairs Directorate responds to the request for review and approval of the draft resolution by means of which resolution 498 of December 9, 2009 is modified, where an appointment is made in probationary period and an appointment is declared non-subsistent.
11) Memo-003. To: Carlos Villanueva Fuentes, Accounting Assistant. From: Remberto Suárez Arteaga, GENERAL MANAGER. Subject: Dismissal. Due to the repeated complaints for his lack of relevance and dedication to his work, the management informs him in the most cordial way that he must pick up his dismissal letter from the human talent department, on August 9 at 7 : 00 am.
12) Magdalena del Mar March 07, 2013 GFE-2013-225 To: Electricity Generation and Transmission Division - Deputy Management of Rate Regulation From: Electricity Inspection Management. Subject: Analysis of Comments made by the Agents of the SEIN to the pre-published Project of the Technical Procedure “Entry, Modification and Removal of Facilities in the SEIN Reference: Memorandum GART-0106-2013 File SIGED 201300035662 It is a pleasure to write to you to greet you and to transfer you attached the Technical Report UGSEIN- 96-2013, related to the matter, as requested in the reference document. The aforementioned Report was sent to the user UTD_GART (GART Documentary Procedure), through the SIGED in the reference file. Sincerely, Martín Vázquez, Manager.
13) MEMORANDUM OF UNDERSTANDING RESEARCH, DEVELOPMENT AND INNOVATION SYSTEM INNOVATION SUBSYSTEM FOR THE USE AND APPROPRIATION OF ICT IN THE GOVERNMENT, Republic of Colombia - Bogotá DC, February 2014 Ministry of Information Technology and Communications Memorandum of Understanding Copyright: Ministry of Information Technologies and Communications Plan Vive Digital: Hugo Sin Triana - R + D + i Leader With the collaboration of CINTEL. NATIONAL LEGAL OFFICE
14) Memorandum 468. Date: Bogotá, D.C., May 8, 2007. To: Dr. Alba Esther Villamil Ocampo. National Director of Personnel. Dr. Margarita María Salazar Roldan. Head of the Delegate Office for Personnel Affairs Medellín Headquarters. Reference: Your documents DNP-518 and DPM-0384 of 2007. Request for concept on Abandonment of Office.
Respected Doctors: In attention to the offices of the reference, through which the unification of criteria is requested with respect to the application of the ruling C-1189 of 2005 of the Constitutional Court and the procedures that must be carried out to dismiss the officials for administrative abandonment of the position, I inform you the following:
15) MINISTRY OF ENERGY MINES Memo-1157-2014 / MEM-DGAAE Sr (a). EDWIN EDUARDO REGENTE OCMIN Director of the DGAAM-GRAL DIRECTORATE. OF AMBI MATTERS SUBJECT REFERRAL OF TECHNICAL OPINION REFERENCE: File N °: 2415186 DATE 10/29/2014 18:45 I am pleased to address you, in order to send you the Final Technical Opinion on the evaluation of the lifting of observations of the Partial Abandonment Plan of the 66 326 gallon DB5 Liquid Fuel Storage Tank, presented by Consorcio Minero Horizonte SA (Direct Consumer), in this regard, Report No. 630-2014-MEM / DGAAE / DGAE / RCS / MSB is attached. Sincerely, EDWIN EDUARDO REGENTE OCMIN.
16) Asunción, September 30, 2014
TO: EXCMO. PRESIDENT OF THE RCA. AND COMMANDER IN CHIEF OF THE FF.AA. OF THE NATION
DON HORACIO CARTES JARA
FROM: PRESIDENT OF THE CIRCLE OF RETIRED OFFICERS OF THE FF.AA. OF THE NATION
CNEL. DEM (R) AMANCIO SERVÍN RAMÍREZ
- The claim of the assets of the widows and heirs of deceased officers.
- Payment of 100% of the annual bonus for the members of the public force.
- That the partners continue to receive their retirement assets in the premises of the circle of retired officers of the ff.aa. Of the nation.
- An ambulance for the use of the members of the circle of retired officers of the armed forces of the nation.
- Air conditioning of the bronze room.
- Compliance with the law. 1,115 inc. "E" referring to comprehensive medical assistance to retired officers and sub-officers through the central hospital of the ff.aa.
17) INFORMATION MEMORANDUM FOR SAVINGS ACCOUNT IN FOREIGN CURRENCIES (This document was prepared based on the rules and regulations of Japan) Dear Customer, Read carefully the information presented below before ordering the product. The Savings Account in foreign currencies is a deposit account with no expiration period. Due to the fluctuation of exchange rates, the amount initially deposited in the yen currency and changed into foreign currency may be less at the time of withdrawal if it is made in yen. In the same way, the deposit made in foreign currency and converted to another currency also runs the risk of loss of the principal amount, if the amount is withdrawn in the original currency.
18) MEMORANDUM No. 007-08SD-IMPL To: Mr. Mario Portocarrero Carpio General Manager Mr.Ramón Arévalo Hernández Executive Director From: Fabricio Orozco Vélez Secretary of the Board of Directors Subject: Agreements of the Board Session No. 015 - 2008 of 09-17-08 Date: September 17, 2008. At the Board session of September 17, 2008 The agenda approved by the board of directors and the agreements adopted were the following: III. AGREEMENTS III.7. The Board of Directors agreed to the Internal Work Regulations Without any other individual Yours sincerely Fabricio Orozco Vélez Secretary of the Board
19) Memorandum No. MSP-TH-2014-9101-M Quito, D.M., October 02, 2014 TO: Ms. Econ. Tatiana Margarita Villacres Landeta General Coordinator of Strategic Development in Health Mr. Dr. Luis Santiago Escalante Vanoni National Director of Health Intelligence Ms. Econ. Ana Cristina Mena Ureta National Director of Health Economics Ms. Mgs. Gabriela Lizeth Jaramillo Román General Coordinator of Strategic Management Ms. Eng. Andrea Vanessa Vasco Aguilar National Director of Process Management Mr. Eng. Danilo Hernán López Villacís National Director of Information and Communication Technologies.
SUBJECT: GUIDELINES TO APPLY FOR THE RESIGNATION OF A SERVER. From my consideration: In reference to Memorandum No. MSP-TH-2013-0334-TH dated February 5, 2013, I would like to reiterate the guidelines that must be taken into account for the resignations of servers covered under the Organic Law of Service Public:
20) Work Instructions ENABLING INTERNATIONAL TRAFFIC PASSES TO FEDERAL PROVINCES WITHOUT AGREEMENT 4 of 5 REF / CUDAP: EXP: S01: __________________ EXPTE. ORIGINAL Nº ______________ MEMORANDUM Nº ______ Place, Date_________ To: DIRECTORATE OF PRODUCTS OF ANIMAL ORIGIN COORDINATION OF DAIRY AND BEEKEEPING ESTABLISHMENTS OF: THEMATIC COORDINATION OF AGRI-FOOD INSPECTION - (REGION) _______________________________________________________________________________ Certificate of authorization. that for ____ (reason) ____ the withdrawal of the authorization should be considered as of __ (date) _____ of the establishment whose data are detailed below: OFFICIAL NUMBER: _________________________ COMPANY REASON: ________________________________
