Content
A purchase order or order note is a type of commercial document issued by a buyer to detail and keep a record of the merchandise requested from a specific supplier. Usually an original is made, which is sent to the supplier of the desired goods or services, and a copy that remains in the buyer's files.
The usual content of a purchase order generally includes the following information:
- Name and tax identification of the buyer.
- Name and tax identification of the seller.
- Place and date of issue.
- Description and amount of the purchase.
- Fixed price and payment method.
- Delivery time.
- Other elements that are considered necessary.
Purchase order examples
- PURCHASE ORDER # 0001
Provider: Macondo Timber Company.
Home: Av. Independencia, 1903. Macondo, Colombia.
Telephone: 4560-3277
Attention: Mr. Gabriel García
Purchase description: Butterfly-shaped wooden tables.
Quantity: 100 units.
Unit price: 300 pesos.
Total price: 30,000 pesos (+ VAT 9%).
Total to pay: 32,700 pesos.
Delivery time: 30 days.
Authorized by: Pedro Paramo
Comala Furniture Store
- PURCHASE ORDER # 1234
Serve this as proof of purchase to [supplier's name], domiciled at [supplier's address] and registered under the tax number [supplier's tax identification], of the following items:
[Description of the purchase] [Quantity of the purchase] [Unit price] [Breakdown of the total to be paid with taxes and / or payment conditions]Which must be delivered to [buyer's name], domiciled at [buyer's fiscal address] and with tax registration [buyer's fiscal identification], in a period of no less than [stipulated delivery time].
Order issued in [place] on [date of issue] and in full agreement of the parties.
[authorized buyer and seller signatures]Purchase Order Models
Model 1:
Model 2:
Model 3:
